The Madison County Purchasing Department procures equipment, materials, supplies and services for Madison County offices. Laws’ regulating county government requires Invitation for Bids to be mailed to interested vendors. Vendors return bids to the Purchasing Department prior to 10:00 a.m. on the opening date. Bids are opened in the Madison County Commission board room. In cases where purchases will not exceed $15,000.00, a high level of competition is also maintained through our quotation process, which is more flexible and may be opened in the Purchasing Department. Minor purchases under $1,000.00 may be purchased by county departments upon approval from the Purchasing Department.
Invitation for Bids
View Current Madison County Open Bids
Vendor List:
Madison County Commission welcomes the opportunity of adding businesses to our vendor’s list. The following three basic steps are our requirements for adding your company’s name:
- Mail your letter of request stating the equipment, materials, supplies, and services your company provides.
- Fax your letter of request to (256) 532-3677.
- E-mail your letter of request. Submit your email request to this address only: purchdpt@co.madison.al.us
Once we receive your letter we will place your company’s name on our vendor’s list. Adding a company’s name to our vendor’s list does not limit that company to only doing business with Madison County through our bidding process. We also welcome your business on our day to day purchasing needs. Our goal is to establish a relationship with small and minority owned businesses and expand our vendor base.
Frequently Purchased Bid Items:
The following chart is a partial listing of equipment and items the Purchasing Department advertises for bid.
| Antifreeze | Janitorial Supplies |
| Asphalt | Light Bars |
| Automobiles | Mattresses/Pillows |
| Batteries | Meats |
| Chemicals | Office Supplies |
| Computers | Oil/Lubricants |
| Concrete Pipe | Paint |
| Copiers | Pest Control |
| Dump Trucks | Plumbing Repair |
| Electrical Supplies | Propane Gasoline |
| Engines | Rescue Tools |
| Fencing | Waste Containers |
| Food | Security Systems |
| Furniture | Sign Material |
| Gasoline | Striping |
| Hardware | Tires |
| Heavy Equipment | Tractors |
| Herbicides | Trailers |
| Inmate Telephone | Trucks |
| Uniforms | Water Supplies |
Staff:
Sherry Jones, Director Of Purchasing
Sylvia A. Battle, Procurement Analyst
Angela Holloway, Procurement Clerk II
Dionne Labatad, Procurement/Inventory Clerk
The Purchasing Warehouse inventories and distributes supplies to county offices. This facility is approximately 10,000 square feet, and is where our larger supplies are stocked.
The following list includes some of the items that are on bid and stocked at our warehouse:
- Dishwashing Chemicals
- Gasoline & Diesel Fuel
- Hardware
- Janitorial Supplies
- Lubricants
- Tires & Tubes
Staff:
Gary Renfroe, Supervisor
Thurman Jefferson, Warehouse Foreman
Derrick Shockley, Clerk IV
Glenn Mullins, Warehouse Worker
